Shipping & Trucking Support
A machinery freight quote is only as good as the weight, dimensions and loading plan behind it.
Sterling can help buyers identify the information carriers and riggers need. The buyer normally selects and contracts the actual service providers unless the auction terms state otherwise.
What you should know
- Machine weight and shipping dimensions
- Flatbed, step-deck, RGN or enclosed options
- Loading and destination unloading coordination
- Permits, insurance and weather protection
Direct answer
To ship an auction machine, first confirm paid release, removal deadline, accurate weight and shipping dimensions, loading method and destination unloading plan. Then obtain quotes from qualified riggers and carriers using the same written scope. Select trailer type, permits, insurance, securement and weather protection appropriate to the machine.
Build a freight-ready information sheet
- Pickup: exact address, contact, hours, appointment process, dock/grade access and removal deadline.
- Destination: exact address, receiving hours, dock/grade access, forklift/crane capacity and appointment contact.
- Machine: manufacturer, model, estimated weight, shipping length/width/height and whether dimensions include removable parts.
- Pieces: machine, control, transformer, chip conveyor, coolant tank, tooling, cabinets and other separate freight units.
- Loading: who rigs and loads, required equipment, included loading service and any fee.
- Protection: tarping, shrink-wrap, rust prevention, control protection, crating and indoor-storage needs.
- Compliance: permits, escort, oversize routing, declared value, cargo coverage and proof-of-delivery requirements.
Common trailer choices
| Equipment | Typical use | Questions to ask |
|---|---|---|
| Dry van / enclosed trailer | Smaller machines and tooling that fit door height, width and dock or forklift loading. | Can the machine enter the rear door? Is floor capacity adequate? How will it be blocked and secured? |
| Flatbed | Machines that can be loaded from side or overhead and remain within practical deck height. | Does overall loaded height require permits? Who tarps and protects the control? |
| Step-deck / drop-deck | Taller machinery that benefits from a lower main deck. | Which components can be removed? Is a ramp or crane required? |
| RGN / lowboy | Very heavy, tall or rolling equipment and complex machinery moves. | Is the load self-propelled? Are permits, escorts and route surveys required? |
| Hotshot / LTL | Small machines, tooling or partial loads. | Who packages it? Can the carrier safely handle dense industrial weight and nonstandard freight? |
Rigging and trucking are different scopes
A rigger disconnects, prepares, moves and loads the machine. A carrier transports it. Some companies provide both; others do one. The pickup rigger, driver and destination unloader must agree on timing, pieces, securement and handoff.
A low freight quote can become expensive if the driver arrives without the correct trailer, the rigger is not scheduled, the load exceeds legal dimensions or the destination has no equipment to unload it.
Before the truck leaves
- Match the pieces. Confirm every tank, conveyor, transformer, manual, tooling box and loose accessory listed for the lot is loaded.
- Photograph condition. Record the machine and loose pieces before loading, after loading and after securement.
- Protect controls and openings. Secure doors, pendant arms, cables, spindles, ways and weather-sensitive components.
- Confirm securement. The carrier is responsible for transport compliance; communicate lifting and tie-down concerns before departure.
- Save documents. Keep bill of lading, condition photos, carrier information, permit details and delivery appointment.
Related auction resources
Use these pages to continue without starting over.
Frequently asked questions
Will Sterling arrange the truck for me?
Sterling may provide support information or referrals, but the buyer normally selects, contracts and pays the rigger and carrier unless the sale expressly includes transportation.
Where can I find a machine’s weight?
Check the manufacturer manual, nameplate, reliable model specifications or a qualified rigger. MachineryGenius.com may help with general research, but verify the exact configuration before transport.
Should I insure the machine during transit?
Discuss declared value and cargo coverage with the carrier and your insurer. Do not assume a carrier’s standard liability equals the machine’s purchase or replacement value.
Can tooling travel loose inside the machine?
Loose tooling can damage the machine and create a safety hazard. Package, label and secure accessories appropriately.
What if the carrier misses the auction removal appointment?
Contact the removal coordinator immediately. Rescheduling is subject to site access and the final deadline; fees or other consequences may apply.
Ready to bid with better information?
Review the current auction catalog, confirm the sale-specific terms, inspect whenever possible and contact Sterling before bidding if anything is unclear.
